Author Archive

DropBox is Easy But is it Good for Business?

Posted by on Thursday, 9 October, 2014

In the October issue of IBM Systems Magazine, Linoma Software chief architect, Bob Luebbe, raises concerns about the use of cloud-based file sharing apps in a business environment.  In the Technology Showcase, Luebbe questions the practice of trusting sensitive documents to consumer-grade software.

dropbox is easyThese file sharing services – like Dropbox – are popular for exchanging photos and documents between family and friends.  The simple and seemingly magical propagation of files through the Internet to dozens of computers and devices makes it ideal for personal use.

In the article, Luebbe talks about the appeal of these free, or low-cost, file sharing services and the real risk they pose to an organization.  He also presents a secure alternative called Managed File Transfer (MFT) that delivers the same results but with greater control, encryption at rest and in transit, and detailed audit logs.

To learn more, check out Bob Luebbe’s Showcase in the October 2014 issue of IBM Systems Magazine or explore the on-premise MFT solution GoAnywhere™ at GoAnywhere.com.

SFTP vs FTPS – Best Solution for Secure FTP (Infographic)

Posted by on Thursday, 14 August, 2014

With large data breaches recently taking center stage in the media, many businesses have begun paying close attention to internal practices and taking action to improve internal systems and processes. As a result, an increasing number of businesses (people) who rely on data transfers are looking to move away from standard FTP in favor of a more secure method.

We are often asked about the key differences between SFTP and FTPS. There are potential pros and cons with each method, which is why businesses should weigh the differences carefully to determine what option would serve them best.

Over the years, we have tried explaining SFTP vs FTPS in a variety of ways. Between lists and charts and drawings, we found that most people were easily able to comprehend unique aspects of each transfer protocol when it was presented visually.

We created the following infographic to highlight the positives and negatives of using SFTP vs FTPS. You can also view the original blog post for a more detailed comparison.

sftp vs ftps infographic

 

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Managed File Transfer 101: What’s in it for Me?

Posted by on Tuesday, 8 July, 2014

managed file transfer 101 - fileTransferGroupThe term MFT (Managed File Transfer) is not new but you may be hearing it more frequently.  Changes in data security and transmission regulations have brought this established technology to the forefront, but what exactly does it entail?

Linoma Software recently hosted “Managed File Transfer 101”, a webinar to present the essentials of MFT and what you should look for when researching an MFT solution for your organization.

Current State of File Transfer

In the presentation, Bob Luebbe, chief architect of Linoma Software, talked about the existing challenges of file transfer:

  • Old technology – such as Standard FTP – is still in use despite limitations and risks posed by data “sent in the clear”.
  • Time consuming manual processes that might include the use of PC tools.  Scripts are also a legacy of old processes that continue to saddle IT departments.  Programmers create and maintain these scripts – often hundreds or thousands – to automate transfers.
  • File access is often too decentralized, making it difficult to control and manage.  Compliance has become more stringent in data management.
  • Lack of notifications critical to insure successful data movement, rather than waiting for a partner to notice missing or incomplete transfers.  Traditional logs can be helpful but are also hard to find and filter for adequate audit trails.  The big issue is meeting data privacy regulations (e.g., PCI-DSS, HIPAA, GLBA and SOX) without centralized logs.
  • Employees are still sending files unchecked.  Without a simple and secure alternative, employees find their own solutions for file portability to maintain productivity.

This final point often involves employees storing sensitive files on their PCs and laptops, sending documents through email, and utilizing cloud storage providers – like Dropbox – without proper controls in place.  If a company doesn’t have internal policies in place to address file sharing and transfers, the liability risk can be severe.

In a 2013 study by Stroz Friedberg on Information Security in American Business, it was found that 3 out of 4 office workers upload work files to their personal email or cloud account.  Of this group, 37% said it was because they prefer using their personal computer while 14% said it’s because taking their work laptop home was simply too much effort.

managed file transfer 101 - 58percent_send_to_wrong_personThe same survey highlighted the role of senior managers in an organization’s data risk.  Often the worst offenders, 58% admitted to accidently sending sensitive information to the wrong person. Just over half also admitted to taking files with them after leaving a job.

While MFT won’t put a stop to this practice, a workflow built on the secure storage of sensitive business documents will add transparency to file access activity.

What is Managed File Transfer?

File Transfers, in their basic form, involve the sharing of files with others through FTP, email or a cloud solution.  In contrast, Managed File Transfer takes a centralized enterprise-level approach to automating and securing file transfers.  This produces a secured, scheduled and trackable file transfer. By creating transparency within your organization, files are tracked and logged as they enter and leave your network.  MFT is a smart solution for companies who understand the liability and risk involved in transmitting sensitive data.

  • Keep files safe and secure
  • Make sure files go where they are needed, when they are needed
  • Track files from start to finish for compliance purposes

To see what MFT looks like in a real world example, the team at Linoma would be happy to schedule a live demo of the GoAnywhere Suite.  You can also click here to view the entire webinar for free. Discover how simple and affordable it can be to utilize an MFT solution in your organization.

Do More in Less Time with GoAnywhere Director Release 4.6

Posted by on Tuesday, 3 June, 2014

Linoma Software has a long history of bringing innovation to encryption and file transfer software.  With release 4.6 of GoAnywhere Director, the development team focused on existing tools in an effort to reduce set up and maintenance of file transfer Jobs.  The result was an extensive list of amazing time-saving improvements to benefit every user.

Streamline Administration

Batch jobs can now be organized and prioritized within their own custom job queues. Customers can assign a higher priority to certain jobs in order to meet their service level agreements with select trading partners. Jobs can also be executed sequentially using single-threaded job queues to ensure that file transfers occur in the order they were submitted.

release 4.6 - queues

 

Manipulating groups of data is even easier in release 4.6. For instance, the values from a database table can be modified to meet a vendor’s requirements when written to an XML, CSV, fixed-width, or Microsoft Excel file.  In turn, before being imported into a database system, the values in a document can be read and altered to meet the application’s requirements.

File monitors can now be set up to easily scan SFTP, FTP and FTPS servers to execute a project workflow when a new, updated or deleted file is detected. With a step-by-step wizard, you can indicate the folders to scan, the file pattern and the frequency.  If no files are found on the targeted server for the time period, GoAnywhere can alert personnel quickly with email notifications.

Take Control

release 4.6 - debuggerWhile GoAnywhere Director makes it easy to build complex file transfer projects, there are occasions when a user needs a deeper level of control and visibility into the steps being performed.  This newest release introduces a debugging tool for project workflows.  The new debugger allows an administrator to step through tasks and view or modify the value of variables after each task has executed.

One of the more significant enhancements in release 4.6 is the ability to run remote commands on SSH enabled servers. The new “Execute SSH Commands” task allows administrators to pass command parameters using variables, and the output from the command can be directed to the job log or an output file. As an example, this new task can be used to automate software installations, perform upgrades and other admin functions on Linux and UNIX servers.

Improve Security

Security continues to be a top priority for Linoma Software.  The release of GoAnywhere Director 4.6 brings with it the ability to set up folders that secure data at rest using automatic AES-256 encryption. This helps to provide compliance with PCI, HIPAA and other strict data security regulations.

release 4.6 - manager

 

A complete list of enhancements can be found in the release notes on the GoAnywhere Director website.

Managed File Transfer Processes Improved With GoAnywhere Director 4.6

Posted by on Monday, 2 June, 2014

Omaha, NE – May 30, 2014

Linoma Software places a premium on developing enhancements which streamline Managed File Transfer (MFT) processes for its customers.  GoAnywhere DirectorTM version 4.6 is a prime example, adding a wealth of new features that further reduce the effort needed to set up and administer file transfers.  This update also includes greater control over file transfer jobs with improved debugging, job queue management, and automatic encryption of files at rest.

Efficient Administration

With version 4.6, batch jobs can now be organized and prioritized within their own custom job queues. For instance, customers can assign a higher priority to certain jobs in order to meet their service level agreements with select trading partners. Jobs can also be executed sequentially using single-threaded job queues to ensure that file transfers occur in the order they were submitted.

Director 4.6 logoManipulating groups of data is even easier in 4.6. For instance, the values from a database table can be modified to meet a vendor’s requirements when written to an XML, CSV, fixed-width, or Microsoft Excel file.  In turn, before being imported into a database system, the values in a document can be read and altered to meet the application’s requirements.

Additionally, file monitors can be set up to easily scan SFTP, FTP and FTPS servers to execute a project workflow when a new, updated or deleted file is detected. With a step-by-step wizard, you can indicate the folders to scan, the file pattern and the frequency.  If no files are found on the targeted server for the time period, GoAnywhere can alert personnel quickly with email notifications.

Greater Control

While GoAnywhere Director makes it easy to build complex file transfer projects, there are occasions when a user needs a deeper level of control and visibility into the steps being performed.  This newest release introduces a debugging tool for project workflows.  The new debugger allows an administrator to step through tasks and view or modify the value of variables after each task has executed.

One of the more significant enhancements in version 4.6 is the ability to run remote commands on SSH enabled servers. The new “Execute SSH Commands” task allows administrators to pass command parameters using variables, and the output from the command can be directed to the job log or an output file. As an example, this new task can be used to automate software installations, perform upgrades and other admin functions on Linux and UNIX servers.

Improved Security

Security continues to be a top priority for Linoma Software.  The release of GoAnywhere Director 4.6 brings with it the ability to set up folders that secure data at rest using automatic AES-256 encryption. This helps to provide compliance with PCI, HIPAA and other strict data security regulations.

A complete list of enhancements can be found in the release notes on the GoAnywhere Director website.

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About Linoma Software

Founded in 1994, Linoma Software provides innovative solutions for managed file transfer and data encryption.  With a diverse install base of more than 3,000 customers around the world, Linoma’s focus on research and development, as well as customer service and support, contributes to its leadership in the software industry.

 About GoAnywhere™ Managed File Transfer Suite

GoAnywhere™ is a managed file transfer and secure FTP solution that will streamline and automate file transfers with trading partners, customers, employees and internal servers. Enterprise level controls and detailed audit logs are provided for meeting strict security policies and compliance requirements including PCI DSS, HIPAA, HITECH, SOX, GLBA and state privacy laws.

GoAnywhere can be installed on most platforms including Windows®, Linux®, IBM® i (iSeries®), UNIX®, AIX® , and Solaris®, and supports popular protocols including FTP, SFTP, HTTPS, Open PGP, AES, and AS2.  NIST® certified FIPS 140-2 validated encryption is included to meet Federal guidelines.  An optional Secure Mail module for ad-hoc file transfers is available.

The GoAnywhere solution is comprised of three products:

  • GoAnywhere DirectorTM, a Managed and Automated File Transfer solution with full audit trails
  • GoAnywhere ServicesTM, a Secure FTP Server with optional Web Client for browser-based transfers
  • GoAnywhere GatewayTM, a Reverse Proxy DMZ gateway

Visit GoAnywhere.com to download a free trial.